Part-time administrative assistant

Job Experience

Job Location

Expiration Date

03 May 2017

A.I.S.E., the International Association for Soaps, Detergents and Maintenance Products, is the official representative body of this industry in Europe. Our membership totals 34 national associations across Europe and also 9 direct member companies. The A.I.S.E. network of members represents over 900 companies supplying both household and professional cleaning and maintenance products and services. A.I.S.E. is looking to reinforce its Brussels team with the following position:

ADMINISTRATIVE ASSISTANT (M/F)

0.8 FTE – 30H/WEEK OVER 5 DAYS

Your tasks and responsibilities:

The position will consist in providing a comprehensive and efficient administrative support to the team :

Reception / telephone central

Office management :

  • Manage stock of supplies
  • Liaise with the technical maintenance services
  • Post
  • Taxi ordering

Meetings organization and support to project managers :

  • Sending of invitations and agendas
  • Compile lists of presence
  • Organize catering for meeting participants
  • Booking and preparation of meeting rooms including technical set up
  • Various and punctual secretarial support to Directors/Project managers
  • Occasional organizational support for external events (in Brussels)
  • Support on A.I.S.E. websites updates
  • Maintenance of A.I.S.E. contact database

Your profile:

  • Experienced secretary, preferably in associations
  • Team player, service minded, with an open and international mind set
  • Very good command of English and French, verbal and written
  • Reliable, meticulous, autonomous
  • Well organized, multitask and ability to prioritize
  • Proficient in IT office packages, web tools
  • EU national or owner of a permanent work permit in Belgium

We offer

  • A one-year fixed term contract starting 1/9/2017 with the intention to prolong the employment in the long term
  • A positive, team oriented work environment
  • An attractive remuneration package, also based on qualification and experience

How to apply

Please send a one page application letter together with your CV to christele.baier@aise.eu by 5th May 2017 and use „Application Administrative Assistant“ as the subject of your e-mail.

Please abstain from applying in case you are looking for a position which includes other than administrative work. Only candidates with relevant profile will be contacted.

For further information on A.I.S.E. : www.aise.eu

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